Manager, Grants
Salary
$65,000.00 – $70,000.00 Annually
Location
Florida, United States
Job Type
Full-Time
Job Number
00640
Division
Office of Research & Grants-E&G
Description
Benefits
Description
The main responsibilities of the position is to provide a wide range of administrative support regarding grant seeking, proposal writing, and award management
Examples of Duties
Pre-Award Support Activities:
Researches relevant funding sources
Provides proactive support to faculty, keeps track of faculty interests and notifies faculty of possible sources of funding
Writes grant proposals (and supports faculty in writing proposals) in order to maximize resources for faculty initiatives
Maintains a grant proposal library of all submitted proposals. Assists with proposal preparation including, but not limited to, registering and maintaining access to electronic submissions systems (Grants.gov, Fastlane, SIMON, etc)
Reviews all proposals for compliance and appropriateness to the grant conditions
Liaises with NCF administration on legislative budget requests
Post-Award Management: Informs the Communications and Marketing Department and the Provost’s Office on new Awards
Interfaces with sponsor agencies during the life of the grants, agreements, contracts and programs
Contacts the Communications and Marketing Department and submits summaries of the events and progress of research during the lifetime of grants, agreements, contracts and programs
Advises and makes suggestions during the lifetime of grants, agreements, contracts, and programs to the PI/PD
Works on logistics for the PI/PD
Suggests to PI on no-cost extension
Requests no-cost extensions from the Sponsor agency
Processes personnel appointments on grants, agreements, contracts, and programs
Processes orders on grants, agreements, contracts, and programs
Processes invoices and Pcard transactions on grants, agreements, contracts, and programs
Processes travel expenses on grants, agreements and contracts
Works with NCF legal counsel to provide support in solving legal issues as they arise
Communicates effectively with all individuals and groups involved with the project
Reviews the budget category and budget amounts set up by the Finance office for accuracy
Reviews, determines, and approves expenditures including salary and benefits on grants, agreements, and contracts
Develops expenditures reports as well as forecasting reports for active grants, agreements, contracts, and programs for PI/PD
Processes documentation for reclassifications and re-budgets
Aggregates data to produce quarterly, annual, and final reports to sponsoring agencies
Performs operations and accounting matters with other departments as they relate to grants and contracts
Specific Fiscal Duties:Monitors organizational codes and funding sources monthly to ensure payment accuracy and to ensure budgets for each category are maintained and/or deficits reported and corrected
Finance & Administration – reconciles internal financial records with monthly Banner reports; reviews departmental ledgers and prepares summary reports. Ensures timely and accurate reporting of financial information to the PI/Sponsor
Human Resources Policies and Procedures – coordinates HR transactions: new hire actions, terminations, leave of absences, records and files, timesheet, maintaining employee files, payroll sign-up, etc. Liaison for Human Resources to resolve problems or questions associated with appointments and payroll matters. Coordinates
recruitment/selection activities for vacancies. Communicate to management when there are issues/problems with employees
This position is privy to confidential information and responsible for ensuring the privacy and confidentiality of those files and/or verbal/printed information in their possession and control consistent with Federal and State laws, and college policy
Information Technology: Complete IT forms to onboarding and terminate employees. Provide contact information to employees for questions/concerns regarding the department
Procurement: Manages purchasing functions, including purchasing cards. Stay informed on all new/current vendors; requesting W-9 and Certificate of Liability Insurance
Cost Share and Matching: Develops, tracks and maintains Excel spreadsheet for the cost share during the life of the award
Reports cost share to sponsor on appropriate financial report (Quarterly, semiannually, annually, final report
Accounts Receivable/Payable: Processes checks received to be deposited into the proper account
Works with the PI/DR on FINAL financial reports to ensure that all appropriate expenses are included
Preparation and Submission of Property Forms/Attractive Items: Creates, prepares and submits property forms on a timely basis with detailed supporting documents
Prepares information for decals for equipment
Determines Attractive items and processes per NCF guidance. Keep trac of Attractive items.
Closing Accounts: Tracks the grants, agreements, contracts and programs that should be closed
Informs and provides guidance to the Finance Office on close-out
Determines whether there are pending items that need to be resolved before the account is closed, such as outstanding receivables, outstanding travel advances, and outstanding encumbrances
Works intensively with PI/Pd to spend fully funding per the budget award on their grants, agreements, contracts, and programs
Retention of Records: Creates, maintains and archives files. Keep track of closed grants, agreements, contracts and programs
Destroys all archived files following sponsor, institutional, state and federal requirements
Other duties as assigned
Minimum Qualifications
Bachelor’s Degree + 2 years experience of appropriate experience
Preferred Qualifications
Master’s Degree in an appropriate area of specialization and + 4 years experience of appropriate experience
New College of Florida (NCF) is an equal opportunity employer and educational provider committed to a policy of non-discrimination for any member of the NCF community on the basis of race, creed, color, sex, religion, national origin, age, disability, genetic information, veterans’ status, marital status, or any other legally protected group status. This policy applies to faculty, staff, students, volunteers, visitors, applicants, and contractors in a manner consistent with applicable laws, regulations, ordinances, orders, and University policies, procedures, and processes.